How to Enroll Students
There are a couple of ways to enroll students in CareerSafe courses. You can either enroll a student using a teacher code, or you can bulk enroll with the Student Enrollment Tool. Follow the steps below for each method.
Using a Teacher Code
Start by navigating to the CareerSafe Campus website. Log in using your CareerSafe teacher credentials.
Once you have logged in, click the “Teacher Tools” link on the left-hand side of the page or the “Teacher Tools” button at the top of the page
Click the “Seat Management” tab near the top of the page
On the “Seat Management” tab, the “My Seats” chart displays your current CareerSafe courses and available seats. Locate the Teacher Code to the right of the course name for which you want students to enroll. This is the unique code you will share with your students.
If you select the teacher code for “Employability Skills”, you will see a pop-up with a list of your available Employability Skills courses. Select the name of the course in which you would like to enroll your student, then click “Select Course”.
Before students can enroll in a course using your unique teacher code, they must have their own CareerSafe Campus accounts. Students can create an account by navigating to the CareerSafe Campus website, clicking “Create an Account” at the top of the login box, and filling in the required information on the following screens.
Once the student has created their account and login credentials, they will see a screen with an option to “Enroll with a Teacher Code”. This is where students creating new accounts should enter your unique teacher code.
Once students have entered the code and clicked the “Submit” button, they will see a new section on their home screen that says Pending Seat Requests. The student is now waiting for teacher approval of their enrollment.
As the teacher, you can approve a student’s request to join your CareerSafe course by logging in to your account and clicking “Manage Requests” in the Pending Enrollments section of your home screen.
On the next screen, click [approve] next to the name of the verified student. Now your student is successfully enrolled and ready to begin the CareerSafe course.
Please note: You may also approve multiple students at once by selecting the checkboxes next to each student’s name and clicking the “Approve all checked students” button.
Using the Student Enrollment Tool
Navigate to the “Seat Management” tab of your CareerSafe dashboard using steps 1-3 of the Using a Teacher Code guide above. From the “Seat Management” tab, locate the “Students” dropdown.
From the “Students” dropdown, click the “Enroll Students” link.
In the “Enroll Student” pop-up, you may select a previously created site in which to enroll students. Select your site from the dropdown menu and click the “Select Site” button. If you do not already have a site created, a new site will be created for you.
On the next screen, select the course in which you would like your students to be enrolled. Each course will have an available number of seats displayed. The number of students you enroll in a course cannot exceed the number of available seats.
Once you have selected the course, click the “Continue” button.
Next, you will need to download and fill out the Student Enrollments Spreadsheet Template.
Once you have downloaded the template, locate the file on your computer and open it.
Click the “Enable Editing” button to enable editing for the spreadsheet. Once you have done that, you can add enrollment data to the spreadsheet. The only required columns are the first three columns: “Student Email”, “Student First Name”, and “Student Last Name”.
When you have completed the template, save the file to your computer.
The template is now ready to be uploaded and processed. Start by clicking “My file is ready”.
Click anywhere in the grey File Upload box, then locate the completed template file on your computer and click “Open”.
Once the file is uploaded, a preview will appear in the grey File Upload section. Click the “Continue” button.
If there are any errors in your template, you will see the Upload Failed screen. Use the table below to determine what errors exist in your template.
Return to your spreadsheet template to address the errors, then save and close the spreadsheet. You can now upload your new template file by clicking the “Try Again” button and repeating the previous steps.
After you have uploaded the file, the Complete Enrollments pop-up window will appear with a warning message that this action cannot be undone. To confirm that you want to continue with your enrollments, click the “Confirm” button.
Please allow up to 5 minutes for your enrollment spreadsheet to process. You will receive an email when all your students have been enrolled and are ready to begin the course.
